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Discuss these documentum definitions with the community: 0 Comments. Notify me of new comments via email. Each user has his own inbox that shows all the files that he needs to look at. You can approve the file or reject it, and you can have a whole approval process where it goes to your boss first and then to his boss, etc.
Every now and then, some guy form the marketing group will change the prices in this price list, and you need to know about it. You can actually tell Documentum to send you an email whenever the document is modified. Rather than checking the file periodically to see if it has changed, you would only read it when you get an email that tells you that it has changed.
The flip side of this is that the marketing guy could tell Documentum that he wants an email anytime someone reads the document.
This way he can get a feel for who is using it. What is Documentum? Michael Trafton. December 9, Documentum Overview Documentum is Document Management software, which means that it provides a vault in which to store your documents. Key Features Security Documentum provides better security than a filesystem. Version Control In Documentum, each time you make a change to a file, it gets saved as a new version of the file, and you can go back in time and access any old versions.
Search Engine You can search Documentum like you search the web by looking for a certain word or phrase in every file. Workflow You can route documents around for approval inside the Documentum system. On the server side, growing bigger is not an issue.
Even when started small by squeezing as much Documentum components as possible on a few servers, this can evolve. Horizontal adding more servers and vertical adding more memory and CPU scaling remain possible. The full product stack supports virtualisation and multiple operating systems. Clustered database server environments are supported for the major database providers. If your company is doing really well and grows beyond the boundaries of your current location, or even goes international, your Documentum system is ready to grow along.
It supports branch office caching and multiple repositories at different locations with content synchronisation. Finally, to keep your system efficient and to ensure your live content is relevant, you have to think about the lifecycle of your information. Keeping all information live in an ever-growing repository, that gets slower and contains outdated content, is not a good idea. Even though scaling is possible to keep things running smoothly, think about information archival or disposal.
Documentum engineers share your thoughts and provide solutions to tackle this challenge. Based on configurable retention policies, it is possible to archive less active information to an InfoArchive based solution. On a side note: the possibilities of InfoArchive are much broader than this use case.
Start small, grow big - it sounds nice, doesn't it? As you can see, it is possible - and certainly so with the Documentum product stack. A word of caution, however: designing your information architecture, designing and implementing user-friendly features and installing as well as maintaining your Documentum services will demand an intervention from skilled developers.
Everything is moving to the cloud! True, in the future, this might or will become reality. And it is moving fast. But not all companies are eager to host their internal information outside of the company yet.
Some aren't even allowed to do so. Traditionally, document management systems were hosted on-premise. With Documentum, you certainly still have the flexibility to do so. Especially for small to mid-size systems, this is even still the case most of the time. As said before, keep in mind that installing, maintaining and configuring document management systems requires the help of professional Documentum developers. Notice that it can be on premise as well as in a private cloud.
You will get a system that is installed, monitored, managed and upgraded by specialist. Document and content management systems used to be standalone silos of information, next to databases, ERP systems, and so on.
Fortunately, those times are long gone. Nowadays, they fully integrate with other business applications. Documentum offers this possibility as well - a fourth reason to be enthusiastic about working with it. Your Documentum document management system can become one of the core components to support your business in their move to the digital workplace:. Integration of other systems into your Documentum application is also possible. While designing processes in xCP, you dispose of a complete set of process activities that enable you not only to integrate with databases, but also to consume web services made available by other systems.
As you can see, integrating with Documentum does not mean reliance on specifically developed connectors any more. Although it is not an open source product, it has become much more open and flexible, both for being integrated in other applications as for integrating with other systems. As mentioned earlier, the licensing model of Documentum content server and related products is user based. This can be an advantage.
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